Effective Date: 5th May 2025

1. Introduction

Place Recruitment (“we,” “us,” or “our”) is committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, and safeguard your personal data when you interact with our services, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Information We Collect

We may collect and process the following categories of personal data:

Contact Information: Name, email address, phone number, and postal address.
Application Data: CVs, cover letters, employment history, qualifications, and references.
Communication Records: Correspondence via email, phone calls, or other communication channels.
Website Usage Data: Information collected through cookies and similar technologies, including IP addresses, browser types, and pages visited.
Analytics Data: Data collected via Google Analytics to understand website traffic and user behavior.

3. How We Use Your Information

Your personal data may be used for the following purposes:

Recruitment Services: To assess your suitability for roles, communicate with you about opportunities, and manage the recruitment process.
Client Services: To provide our clients with candidate information relevant to their job vacancies.
Website Improvement: To analyze website usage and improve our services.
Legal Obligations: To comply with legal and regulatory requirements.

4. Legal Basis for Processing

We process your personal data based on the following legal grounds:

Consent: Where you have provided explicit consent for us to process your data.
Contractual Necessity: Processing necessary for the performance of a contract with you.
Legitimate Interests: Processing necessary for our legitimate interests, such as providing recruitment services and improving our website.
Legal Compliance: Processing necessary to comply with legal obligations.

5. Data Sharing and Disclosure

We may share your personal data with:

Clients: Potential employers for the purpose of recruitment.
Service Providers: Third-party vendors who assist in our operations, such as IT support and analytics services.
Legal Authorities: When required by law or to protect our legal rights.

We ensure that all third parties respect the security of your personal data and comply with applicable data protection laws.

6. Data Retention

We retain your personal data for as long as necessary to fulfill the purposes we collected it for, including satisfying legal, accounting, or reporting requirements. Typically, this means:

Candidate Data: Retained for up to 2 years from the last interaction.
Client Data: Retained for the duration of the business relationship and as required by law.

7. Your Rights

Under data protection laws, you have the following rights:

Access: Request access to your personal data.
Correction: Request correction of inaccurate or incomplete data.
Erasure: Request deletion of your personal data.
Restriction: Request restriction of processing your data.
Portability: Request transfer of your data to another party.
Objection: Object to processing based on legitimate interests.
Withdraw Consent: Withdraw consent at any time where processing is based on consent.

To exercise any of these rights, please contact us using the details provided below.

8. Data Security

We have implemented appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way. These measures include encryption, access controls, and secure storage systems.

9. International Transfers

Your personal data may be transferred to and processed in countries outside the UK. We ensure that such transfers comply with data protection laws and that your data is protected by appropriate safeguards.

10. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance user experience and analyze website traffic. For more information, please refer to our Cookie Policy.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

Place Recruitment
(Place Consulting) The Maltings, East Tyndall Street, Cardiff, Wales, CF24 5EA
Email: kieran@placerecruitment.uk